Everyone knows at least one skimmer. Someone who doesn’t really read their email that closely, the person who reads enough to “get the point” but might miss a lot of the details.

The life of a skimmer is trecherous. They go to meetings and get asked a question “about that email that was sent yesterday” and have absolutely no idea how to answer. They never know what time the party is going to start, or who was invited, or what day it is going to be held.

Skimming causes problems. But for whatever reason, skimmers can’t stop. They might just think it’s ridiculous that people send long email messages. They might be “all about efficiency” or “impatient” or “don’t care.” The list of reasons is long.

I know some skimmers, and they are going to think this blog is about them. But it’s not. It’s about what happened to me when I became a skimmer and what I learned from the experience.

I am NOT the skimming type. I am detail-oriented, I read every word. I’m the person who explains what’s going on to the skimmers during the meetings. But with starting all these businesses, I have a lot of details going on at once. And a couple of weeks back, I forgot that my book club was meeting in a week and I still hadn’t bought a book.

My book club is a little non-traditional - it’s a history book club, we pick a different historical topic every time we meet, everyone reads a different book, and then we attempt to explain to each other what we read to try to surround the topic and get a better understanding of history. This is not because we are history buffs, but because - to put it kindly - our historical knowledge is somewhat lacking. In past book clubs, we have read about apartheid in South Africa, the time of the Cultural Revolution and Mao Zedong, and the Crusades. This book club topic was Cuba and Castro, which turned out to be very timely.

So I headed over to Amazon.com to search for a book on Cuba. I have learned my lesson in previous book clubs to not get a book that’s too long, or one that’s too intellectual - I wouldn’t be able to get through either in a week. I also know that the crowds are usually right, so I always go for a bestseller.

So I searched on “Cuba.” The first book was a travel guide, I knew to skip that. Number 2 was a book called I Was Cuba: Treasures from the Ramiro Fernandez Collection, and it was under $20, had a 4.5 star rating with 12 reviewers. I clicked to the page to find out more. The book description said this, the full text is below. But to show you what I saw, I will BOLD the parts that I read (when skimming):

“While most think of Cuba as a mythical island of rum, rumba, and revolution, period photographs reveal a more complex place. I Was Cuba is an original look at Cuban history as seen through the Ramiro Fernandez Collection arguably the world’s leading archive of Cuban photos and ephemera. I Was Cuba showcases rare, vernacular images from the nineteenth century through the revolutionary period, exploring the everyday and the eccentric. With texts from famed Cuban writer Reinaldo Arenas (Before Night Falls), this captivating volume is an intimate view into a bygone era of glamour, political upheaval, and astounding visual culture.”  

I bought the book. When it came, I found that this was not a book that I could read for book club - because there were no words. The “texts” were few and far between, and were simply short quotes. This book was a collection of (random, interesting, but not even that historical) photographs.

I bought a picture book for my book club.

And I was caught - a skimmer!

This experience helped me realize that being a skimmer is painful. But that sometimes everyone is going to skim. However, since I don’t want skimmers to skim when they are reading something that I wrote, especially an email, I need to work to combat skimming every way that I can.

So here are the five things that that you can make sure that your email messages get read by skimmers:

1) Put the point of the message in the subject line. Don’t waste the subject line with “hey” or “hello.” Put the subject of your message right in the subject line.

2) Make your point in the first sentence. Don’t take a long time to get to the point or explain background - you can do that later. Make the point in the first sentence of the first paragraph of the message.

3) Elaborate in the rest of the email - but keep your main point in the first sentence of each paragraph. Sometimes skimmers will “read” the whole email by reading the first sentence of each paragraph - so keep your main point up top.

4) If there is something that someone must read and it’s not at the top of the message, use the person’s name, in bold. And maybe underline it. This might offend a non-skimmer just a bit, but the skimmer is sure to notice their name bolded. Skimmers look for bold and bullets - they are a skimmer’s lifeline - so use them for important points in your email message. Because when she’s skimming a long email, Melissa I need you to do this, will really stand out.

5) Put a call-to-action before your signature. At the very end of the message, if there is some action that needs to be taken based on the message, remind the person at the end. “Please call me by the end of the day tomorrow.” or “I need your list of suggestions by noon.” That way the skimmer will know that they need to do something with the email, and your chances of getting a response will go way up.

And don’t follow my example and put a long personal story before the five main points in your message - the skimmers will never get that far.

Going back to the beginning. It turns out that the first formal advertising on the Internet happened in October 1994 on Hotwired, when AT&T launched a banner campaign on the site. Actually, there were 14 clients of the first Internet advertising program offered by Hotwired – MCI, Sprint, Volvo and others joined AT&T in using the online platform for campaigns. This is reportedly the first banner ad that was run (by AT&T). It might be clumsy, but it did turn out to be accurate – people clicked.

First commercial spam. The first commercial spam e-mail message was sent over the Internet in April 1994 by Laurence Canter and Martha Siegel Legal Services. The spam was advertising a Green Card lottery (the couple that ran the firm were immigration lawyers) and was titled “Green Card Lottery- Final One?”

Google is the Internet advertising powerhouse. This week, Google’s stock price topped $600 per share for the first time and it appears that the company now controls more than 40% of online advertising. Not bad for a week’s work. Here’s a look back at when Google’s most important Internet advertising initiatives launched, according to Google’s rendition of its corporate history.

• �
  • 1995-1997:
    Early days of Google, when it was still called “BackRub”
    
  • 1998:
    Renamed Google
    
  • September 21, 1999:
    Google comes out of Beta
    
  • August 16, 2000:
    Launched a targeted keyword ad program
    
  • October 23, 2000:
    AdWords self-service advertising program is launched
    
  • February 2002:
    AdWords gets an overhaul, including CPC pricing model
    
  • 2003:
    Google AdSense program is born 

Spending on Internet advertising continues to rise but slowed once in its history. The amount of money that has been spent on Internet advertising continues to rise and has since its inception in 1994, with the exception of a downturn from 2000 to 2002 after the Internet bubble burst.

• 1995: $37 million

• 1996: $301 million

• 1997: $650 million

• 1999: $4.6 billion

• 2000: $8.1 billion

• 2002: $6 billion

• 2004: $9.6 billion

• 2006: $16.9 billion

• 2007: Estimated $20-21 billion

~ Coming Noon ~ 

I am a raving fan, and CustomInk.com is the object of my affection. I recently used their services to make t-shirts for a charity walk that I organized. Going into it, I had a few issues to overcome with the t-shirts:

1)      I had a deadline of less than 2 weeks to get the t-shirts printed and delivered

2)      I am not a designer and had to design the t-shirts

3)      I was trying to create something that would appeal to men, women and children

4)      I wanted to be able to get input from someone else on my team to help me make the final decision, but we don’t live in the same city

I did a search on Google for “t-shirt design” and customink.com was the first listing. (Another testimony to the power and importance of SEO, but I’ll save that discussion for another blog post.)

So there are a lot of reasons that I love this company. The first thing I discovered is that they are able to rush-deliver an order in less than 7 days. Perfect! Second, their online tool is really user-friendly and fun to use. You pick the item to design (they have shirts, pants, hats, etc.) and the color. Then you head to the “design online lab.” The tool starts you off with a blank t-shirt and then lets you add text, graphics (you can upload your own or choose from their clip art library), change colors, layouts, put effects on the text…there are wide range of options. Then, to top it all off, you can save the design, email it to people to get their opinions and then start again with a new design if you aren’t totally satisfied. This tool managed to help me overcome all four of the issues that I was having with designing these t-shirts. That was enough to make me love the service.

But there was more. I placed my order, got my final proofs, talked to someone at the company to answer a few questions that they had about tricky parts of the design. Great. Everyone was pleasant, I felt a high degree of confidence that my t-shirts would be done on-time and that they would look great. Then came the kicker. I got the following email:

Hi Melissa,I noticed that you have designed shirts that could possibly be for a charity event. If that’s the case, CustomInk would love to donate to your team or to the charity itself on your behalf! Please let me know if your order is for one of these events. If you  would like us to pitch in and support your cause, please include information about your charity event, a link if you have one or the organization’s name if there is no link to a team web page.Warmest Regards,
Lori Mayfield
CustomInk.com

I immediately sent them a note back with the instructions about how to donate with a comment like “wow, I really love you” or something hero-worshipping like that. To which, Lori, my personal, human contact, sends me this delightful note back:

Thank you for the information, the link worked perfectly!

We try to donate to every charity event that our customers hold close to their hearts, so we are delighted to help with this event. Of course, we wish we could offer a large sponsorship, but because we do so many, I’m limited to small donations ($30). I just want to make sure you know that, even though we know every bit counts.

This is outstanding customer service and a fantastic policy for retention. Plus, it’s just really smart. I spent more than $500 with this company. The likelihood of me doing so again is high. I ordered 33 t-shirts – this means that I will tell all 33 of the people who are getting the t-shirts the story about this company (and I did!) because the company donated to our common cause. And finally, they know that they are reaching someone who has influence – the person who is in charge of the t-shirt ordering is likely someone who is making decisions for a large group of people and probably has other areas of responsibility and influence. This is really smart business. This article from Dosh Dosh talks about 9 great ways to dominate your niche, such as focusing on your reputation and developing retention equity, and CustomInk.com is doing all of these things.

See? I have become a raving fan.

~Today’s view:  http://www.flickr.com/photos/13799608@N08/1471632095/

I just talked to Chris Baggott, co-founder of ExactTarget, about Compendium Software, his new company that has a product focused on “organizational blogging.” From his description, the tool is pretty slick and a potential power-tool for the enterprise, but I was most impressed with the SEO benefits in Google’s organic search results. To demonstrate, Chris suggested that I use Google search and type in the phrase “Blogging Best Practices.” His company was listed #11, on page 2 of the search results.  Then he had me search for “Easy to use Blogging Software” – it was the #2 listing, page 1 in organic results. This is all done by the company’s technology and a process that he calls “compending.” A blog tool that has the power to impact search results in this way is going to make some noise. There’s an interview with Chris on Inside Indiana Business where you can hear him talk about his company and its technology.